A Privacy Management Plan is a set of policies, procedures, and tools developed by a public body, such as a school district, to ensure privacy protection.As a public body that is subject to the British Columbia Freedom of Information and Privacy Act (FIPPA), the Langley School District is committed to upholding the principles of privacy, transparency, and accountability. The School District recognizes the importance of maintaining the security of the personal data it collects and uses. The District also supports transparency with the community by facilitating access to records and information in accordance with the act.

To read the Privacy Management Plan policy in full, click here.

The purpose of the Personal Information Directory is to document the management of personal information holdings of the Langley School District and to assist the public in locating information about individuals that is held by the District.

British Columbia Freedom of Information and Privacy Act defines a personal information bank or directory as a collection of personal information organized or retrievable by an individual’s name, identifying number, symbol, or other particular data.

Personal Information Directory in PDF form

Consistent with its obligations under FIPPA, the Langley School District supports openness and transparency with its stakeholders and the community. As outlined under section 71(1) of the FIPPA, there are a number of categories which are made available publicly without an information request. A full list of categories can be found in the document below.

SD35 Records Available Without Request

British Columbia’s Freedom of Information and Protection of Privacy Act (FIPPA) enables the public to request and obtain copies of records held by public bodies when those records are not routinely available.

How to Submit a Request

To request records or information from the Langley School District, you can make a formal request. All requests must be done by completing the form below and sufficient detail must be provided to assist staff in locating the records you are seeking.

Freedom of Information Request Form

When submitting a request:

• Try to provide sufficient details of the records you are seeking. Broad requests, or requests “for all records” take longer to process and increases the likelihood of longer timelines for information delivery.
• Use specific dates of records you are requesting.

All formal requests must be made by completing and submitting the form to the Langley School District’s Privacy Officer by email: privacy@sd35.bc.ca

Alternatively, formal requests for information can be made by completing and submitting the form by mail:

Attention: Privacy Officer
Langley School District
4875 – 222 Street
Langley, BC V3A 3Z7

Fees

In accordance with the Freedom of Information and Protection of Privacy Act, there is no cost to access personal information. As per FIPPA, public sector organizations are permissible to charge fees for formal Freedom of Information requests. The Langley School District waives initial fees for Freedom of Information requests.

Section 75 of FIPPA permits school districts to charge additional fees for:

• Locating, retrieving and producing the record
• Preparing the record for disclosure
• Shipping and handling the record
• Providing a copy of the record

You will be notified of the additional costs associated with your request once these costs have been determined.

Timeline

Public bodies have 30 business days to respond to requests for records. In some instances, the public body may take an extension of 30 business days. Individuals submitting a request will receive an acknowledgement of the request within 10 business days. The school district will respond to the request within 30 business days, unless an extension is required.

Such circumstances include:

• Where you have not given the public body enough detail to identify a requested record.
• There is a large number of records and meeting your request within the time limit would unreasonably interfere the operations of the public body.
• More time is required to consult with a third party or another public body.

If you have any questions about Freedom of Information requests, please email the District’s privacy officer: privacy@sd35.bc.ca