Financial Services

The Financial Services department is responsible for the following areas of business in School District # 35 Langley:

  • General accounting & reporting
  • Budgeting
  • School allocations
  • Accounts Payable
  • Accounts Receivable
  • Financial statements
  • Providing support to schools
  • Banking and investing
  • Enrolment projections and demographic planning
  • Liaising for Ministry of Education data collection

Accounts Payable

The Accounts Payable team provides support in the following areas:

  • Vendor invoicing / payment
  • Purchasing card payment / reconciliations
  • Petty cash claims
  • Employee mileage and expense claims
  • Postage and transportation journal entries
  • Telus, Rogers, and other utility invoices

Information About the Deficit

Updated May 25, 2010

Langley School District incurred an $8.2 million deficit in its 2008-2009 operating budget, and the district anticipates an additional $5.3 million deficit in 2009-2010. School Districts are not allowed to carry deficits and Langley is working with the Ministry of Education on a Deficit Elimination Plan, which will pay down the projected accumulated deficit of $13.5 million over a period of four years beginning in 2011-2012. The district will submit at balanced budget for the 2010-2011 school year.

Following are links to documents relevant to the district’s deficit and the Deficit Elimination Plan. You may also want to look at information linked from the 2010-2011 Budget page:

Statement from the Board – Deficit, May 18, 2010
Statement from the Board – Deficit Elimination Plan, May 26, 2010
Superintendent’s Presentation to the Board – Leading for Change, April 29
Deloitte Report
Deficit FAQ
Letter to Parents Regarding the Deficit
SD35 Staffing Analysis

Reporting

There are many requirements for reporting in the Langley School District. We produce reports both internally and externally. Most of our external reporting is for the Ministry of Education (MOE). Our internal reporting is to help schools and central departments manage their budgets and reports are produced monthly to meet this objective. Some examples of the reports produced are:

External:

  • Financial statements for each year ended June 30
  • Quarterly Government Reporting Entity (GRE) reports for each June 30, Sept 30, Dec 31, and Mar 31
  • Preliminary Budget report submitted to MOE every June 30 for the following year
  • Ammended Budget report submitted to MOE every Feb 28
  • Form 1530 submitted to MOE every Oct 31 showing the District FTE (Full Time Equivalent) employees, etc.

Internal:

  • Monthly reports to schools and central departments showing expenditures and budgets
  • Yearly budget reports sent to each central department showing budget for the upcoming year, updated and redistributed as needed
  • Reports to Senior Management detailing the financial position of the District when required, etc.